See Who Can Access Your Smartsheets — and Fix It in One Pass
Stop opening sheets one by one to check the share list. Audit every collaborator across everything you own, spot external users at a glance, and remove someone from all of it at once.
Connect Smartsheet to StartWhy teams use it
One audit, every item
List every person and group shared on your sheets — and optionally reports and workspaces — in a single filterable table, instead of an emailed CSV or clicking through share dialogs.
External users, flagged
Collaborators outside your email domain are highlighted automatically, so departed contractors and stale externals stand out immediately.
Remove someone from everything
Tick the shares to revoke and remove a collaborator from every selected item in one reviewed pass — no more sheet-by-sheet removal.
How it works
Run the audit
Scan your sheets (plus reports and workspaces if you like) and get one table of every share.
Filter and select
Filter by person or item, show externals only, and tick the shares to remove.
Review, then revoke
Confirm the summary and the selected shares are removed in one pass — safe to re-run if interrupted.
Frequently asked questions
Can I see everyone a Smartsheet item is shared with?
Yes. The audit lists every user and group shared on each of your sheets — and optionally your reports and workspaces — with their access level, in one filterable table.
Can I remove a collaborator from many Smartsheets at once?
Yes. Select their shares in the audit table and remove them from every selected item in a single pass, instead of opening each sheet's share dialog one by one.
Do I need to be a Smartsheet System Admin?
No. The audit covers items you own or administer, so any licensed user can review and clean up sharing on their own sheets — no Enterprise admin console needed.
Is there a usage limit?
Audits are read-only, unlimited and never count against your quota. Removing shares (a real write) is capped at 3 bulk runs per account per day while the tool is free, and a single removal can span up to 50 items. The counter resets daily.
Ready to get started?
Connect your Smartsheet account and try it in minutes.
Connect Smartsheet to Start