Find the Smartsheets Nobody Has Touched in a Year
Smartsheet has no way to sort your sheets by age, so old ones just accumulate. Get every sheet you can reach ranked by how long it has sat untouched — with the ones you own, and can actually delete, marked as such.
Connect Smartsheet to StartWhy teams use it
Sorted by neglect
Every sheet you can reach, oldest-untouched first. Smartsheet shows you names in folders; this shows you which of them died years ago.
Move the line, instantly
Drag the threshold from a month to five years and the list re-sorts on the spot. The whole account is loaded in one pass, so nothing waits on Smartsheet.
Know what you can actually remove
Deleting a sheet needs Owner or Admin access. Sheets you can only edit or view are still listed, but marked as such, so your cleanup list is real rather than half wishful.
How it works
Set the threshold
Choose how long a sheet has to sit untouched before it counts as stale. A year is the default.
Run the check
One pass over your sheet list. Nothing is changed — it only reads names and dates.
Review and clear out
Filter to the ones you can delete, export the list as CSV, and archive or delete them in Smartsheet.
Frequently asked questions
How do I find old unused sheets in Smartsheet?
Smartsheet gives you no way to sort or filter your sheets by last-modified date. This lists every sheet you can reach, ranked by how long it has gone untouched, so the abandoned ones come to the top.
Can I see which Smartsheets I own versus ones shared with me?
Yes. Every row shows your access level, and the ones you own or administer — the two levels that can actually delete a sheet — can be filtered to on their own.
Does it delete anything?
No. The finder only reads your sheet list and reports on it. Removing or archiving a sheet is still something you do in Smartsheet, deliberately.
Prefer to do it by hand first?
How to delete or archive a Smartsheet, who is allowed to, how to recover one from Deleted Items, and what to check before you remove an old sheet.
How to Delete Old Sheets in Smartsheet →Ready to get started?
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