Your Smartsheet Automations, in One List
Smartsheet shows automation one sheet at a time, behind a panel you have to open. Scan every sheet at once, search for the person who is leaving, and find the workflows that stopped firing without telling anyone.
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Every workflow, one list
Stop opening each sheet's automation panel in turn. See every notification, update request and approval across all your sheets in a single searchable table.
Find who a workflow emails
Search by email address to find every automation that still notifies someone — the question you get the week a colleague leaves, and the one that normally means checking sheets by hand.
Catch the ones that broke
Smartsheet switches a workflow off by itself when a column it uses is deleted or its last recipient is removed. The inventory shows every one of those, and says in plain English what went wrong.
How it works
Run the scan
It reads the automation on every sheet you can open, up to 1,000 sheets in a run. Nothing is changed — no workflow is edited, paused or deleted.
Search and filter
Search sheet names, workflow names or recipient emails, and narrow to broken, paused or active workflows.
Fix what needs fixing
Open the sheet in Smartsheet to repair a broken workflow, or export the whole inventory as CSV to hand on.
Frequently asked questions
Can I see a list of all automation workflows in Smartsheet?
Not in Smartsheet itself — it shows automation one sheet at a time. This scans every sheet you can open — up to 1,000 in a run — and lists the notification, approval and update-request rules together, with their recipients, triggers and status. Smartsheet’s API does not expose multistep workflows, so those cannot appear.
How do I find which workflows email a certain person?
Search the inventory by their email address. Every workflow that names them as a recipient is listed, across all your sheets, so you can clean up before or after they leave.
Why did my Smartsheet workflow stop working?
Smartsheet disables a workflow on its own when the sheet changes under it — a column it uses is deleted or changed type, or its last recipient is removed — and on that sheet it shows as "Unable to run" rather than "Inactive". What Smartsheet cannot do is show you every one of them across all your sheets at once, which is what the inventory lists — each with the reason, in plain English.
Prefer to do it by hand first?
How to open the automation on a Smartsheet sheet, read a workflow, and tell a paused one from one Smartsheet switched off when the sheet changed.
How to View Automation Workflows in Smartsheet →Ready to get started?
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